Several companies are already using a web conferencing software to interact with their employees, clients and providers. This technology wonder makes it possible to be in real time contact with other people even if they are on the other side of the world.

Since there are several software applications available on the market, it might be difficult to decide which one is the best web conferencing software for a specific company. However there are significant differences among the applications that can be crucial when making a decision.

Audio and Video

It is extremely important that web conferencing software has high quality audio and video transmission. Sound cuts, freezing images and slow motion video are not admissible when attending a web based meeting.

VoIP

VoIP feature plays a major role during a web meeting. Eliminating the high cost of long distance calls can be done through the use of VoIP (Voice over Internet Protocol) which allows meeting attendees to hear the meeting audio directly through their computer speakers. The alternative is that meeting attendees have to cal a phone number specific to that meeting that allows them to hear the meeting audio. This could get expensive based on what means the attendee uses to call.

Chat

Sometimes there are things that need to be shared, like a direct message or a comment and chat is the best feature to make that happen.

Mobile Feature

Everything is getting mobile and web conferencing software should have that feature too. Nowadays it does not require a computer to attend a web meeting. A Smartphone is all it takes to be connected through audio and video with other people. It is very important that the web conferencing application bought by a company has the mobile function available. People can be on the street, stuck on traffic, or at the park and still be able to attend the web based meeting.

Sharing files and applications

Sometimes during a web meeting sharing files and applications with other attendees is needed. This type of sharing can be done in real time if the web conferencing software allows it, so, this is an important point to be taken into consideration.

Desktop Sharing

This is an extremely important feature that brings interactivity and sharing to the next level. Being able to share our own desktop with others attendees, as well as giving them permission to share their desktop, really is very practical and helpful. With the desktop sharing feature, it is possible to give complete access to other attendees to take control of our computer when they want to show something that will bring important information to the meeting.

Desktop sharing can also be used for remote assistance during a web conferencing meeting when for instance a technician can join the web based meeting to solve an immediate problem.

Free Trial

Trying and getting to know a web conferencing software before buying it is the best way to test all the features available. The free trial is a guarantee that, the product the company is about to buy has everything the company is looking for.

Costs and Discounts

After checking all the features of all the web conferencing software available, the comparison of price versus quality is necessary before choosing the best one. Software with similar features might cost different prices but quality always comes first. By comparing features, costs and possible discounts for a yearly upfront payment are the keys to finding the best web conferencing software.