You won’t find companies today that are still willing to man and setup their own business phone systems. These phone systems are the blood lines of communication within and outside of the company which is why it’s too risky to entrust the job to beginners. Companies aren’t willing to spend too much money, either, on specialists, especially if they’re only starting up. It’s a good thing that there are plenty of credible third party BPOs now offering services which make cheap but reliable business phone systems possible. Below are tips which could help you save more money, though.

Run the numbers and make room for more. Before shopping for a business phone system provider, do the accounting. How much can you spend, how many people need their own phone lines, and how many extensions do you need for other communication electronics like fax machines and Internet servers? Don’t settle for your current numbers either. It costs a lot to upgrade business VoIP systems. Think ahead and project how many numbers your company will need in the next six months at least. If you’re preparing for major expansion, make room for new members of the company and include them in your business phone system.

Rent over purchase. This is especially true of your business is just starting up. It would cost too much money to purchase a business phone system, so it’s always better off to just rent and pay for monthly dues. Rented business VoIP systems also allow you to have short term contracts with the service provider. This way, you won’t have to be stuck with a two-year contract, and you can easily upgrade after a few months or even a year without spending too much money on penalty fees.

Check the system’s compatibility with your electronics. If you haven’t bough gadgets for your office yet, then you can purchase any business phone system and just base your appliance choices on that. However, if you’re already equipped, you need to make sure that the system you’re considering is compatible with your fax machines and modems. Otherwise, you’ll be spending tons of money replacing everything in your office.

Watch out for end of term promos. Most companies wait for the end of the fiscal year and offer promos for businesses who would like to save money on their business phone systems. You should wait for these savings opportunities especially if you feel like you have limited funds to spare. Even if you have money to spend, these promos can help you purchase expansion kits or even make room for bigger networks so you won’t have to renew once your company expands.

Check your references and shop around. Spend at least two weeks to shop around for the best business phone systems. Don’t just settle for the cheapest offering in your area. Make sure you’re hiring a company you can trust. This may seem like a lot of trouble for you at first but you won’t regret the effort. Being sure about your choice of phone company will go a long way. Remember, your business operations are at stake.