1. Take breaks.

Some employees and/or managers believe that if they don’t take breaks they will get more work done, which in turn makes the workplace more efficient. However, just the opposite holds true. If people don’t take breaks they fatigue more easily, become unfocused on the task at hand, thus less productive. Try or recommend getting up and stretching for 10 to 15 minutes a few times a day and see how much more work gets done while at your desk. Technically, less time is spent at the desk, but I bet you find that more work gets accomplished.

2. Implement Automation.

Statistics have shown that mistakes alone make up for a minimum loss of up to 6% of labor costs. Systems to manage work forces should and need to be in place. For example, an automated payroll software solution will reduce labor expenses, increase accuracy, is more secure and increases productivity. Not only do these benefits help with workforce efficiency they will save time & aggravation during an audit.

3. Maintain Equipment.

To eliminate unnecessary errors and use as little time as possible, be sure the workplace has up to date equipment. Effective equipment that does not break down and does not have connectivity issues will save time and increase productivity in the work place.

4. Encourage & Recognize.

When a job is well done be sure to recognize that fact and always offer words of encouragement. Encouragement helps to motivate people to do the best job they are capable of doing. On the contrary, if people feel as if they are not appreciated, he or she may gradually stop performing to the best of their ability. Or, they may resort to looking elsewhere where they will be appreciated.

5. Establish Goals.

Create long term goals and then break the goals down into a step by step system. For example, if a goal is to meet with 20 prospects a month. Then the step by step goal would be to meet with 5 prospects a week. Additionally, each employee should be held accountable for his or her actions. This enables individuals to think for themselves and consider the consequences of their actions.

Christine Smith is Marketing Coordinator for Gatekeeper Business Solutions, Inc. Gatekeeper Business Solutions, Inc. specializes in a proprietary suite of software tools (LMS) that includes time and attendance, scheduling, and integrated payroll processing for mid-level private and public sector companies. To learn more, visit http://www.gatekeepersolutions.com