So if you have the right set of facility management tools, what can you make happen in your operations? That is what many property managers wonder. They need ways to keep their operations running, but on less money each year. Tracking what happens is one way to make that happen. A facility management software package can give you the tools you need. It allows tracking of everyday operations as well as special projects. You can integrate emergency preparedness as well as reporting.

Here are some things you can do easily with the right facility management tools.

1. Better operations and maintenance – When your facility begins to track the assets and work done in a facility, it will lead to better management practices. You can track which customers made which requests. You can then link those service requests with work orders. The work orders track to the crew. The crew can then resolve the work order. You know how much time was spent on what part of the facility.

2. Project Management – Sometimes a simple work order is not going to complete a task. There may be many tasks involved with resolving an issue. You need basic project management available in your facility management tools. This allows you to create a time line and track the work orders and time spent on it.

3. Documenting processes and procedures – When you are running a facility, there is more to it than making repairs on occasion. You are running a complex that involves many systems. You likely have staff or contractors that you deal with as well. You need processes and procedures documented for those staff members or contractors coming in.

4. Emergency preparedness – Every large facility needs a thoroughly documented emergency preparedness plan. That means documenting how the facility should react in case of fire or natural disaster. The documentation needs to include who is in charge of each area.

5. Asset management – Good facility management tools include the ability to track ever asset found in a building. It should include the building, floor, and section that asset is supposed to be. It also tracks things like valuation and documentation.

6. Reporting – A good facility manager needs to keep on top of things. In order to do this, there are essential reports that he needs to see. Among the best facility management tools is a set of reports that the manager can get when needed. That will provide the information and baseline.