To make your personal or professional attempt effective, successful conduction of communication process is essential. Earlier, the modes of communication used were very time consuming, as a result of which, contemporary forms of interacting with people have evolved. SMTP or Simple Mail Transfer Protocol is a technology that has made it possible by facilitating effective emailing functions. SMTP servers are the main components that are used for carrying out the entire sending and delivering email process successfully. In this context, however, the contribution of the SMTP relay server is also remarkable. It is the server that provides security options to protect your machine from getting hacked and filter Spam.

ISP (Internet Service Provider) restrictions do not allow an individual to send an email to the recipient, if his system is not directly connected to the same network. However, setting up an SMTP relay server helps the users bypass all such limitations and successfully conduct the emailing process for effective results. It is of great importance as far as professional communication is concerned. The IP address of the client's email account determines whether a user is allowed to access the SMTP relay server. Prior to using it efficiently, a user needs authentication with a user name and password. As soon as the authentication is done, he is granted the permission to use the server.

Steps to be followed to use the SMTP relay server appropriately have been mentioned as under:

• First of all, get a detailed information about the SMTP server from the administrator of your email system. Host name along with the user name and password constitute some of the vital information to be gathered.

• In the email client, set up the email account to begin using the SMTP relay server.

• After setting up the relay server, it is essential to check whether it is functioning properly. Thus, to test the relay server, you can send an email to the outside account, you are allowed to access. Using an outside account, instead of domain name in the local network, will test the functionality of the SMTP relay server with utmost effectiveness.

• When you send the emails to the outside account, you must check if the host name of the relay server is mentioned on the header of the email sent. If the host name is mentioned on the top, it will confirm the proper functioning of the SMTP relay server.

• In case, the email that has been sent does not reach its destination, look for the bounced email at the source email client. As soon as you receive the bounced email, go through the message and headers to check if the SMTP relay server has denied the mail. If your mail has been denied, try to fix the problem that has been stated within the bounced email or else contact the administrator for further proceedings.

The SMTP servers are very helpful for carrying out the entire communication process effectively to yield positive results. Either it is used for personal or professional purpose, the efficacy that it offers in yielding productive results makes it one of the ideal electronic components for the internet users.