First things first, ask how many people plan to attend the party. Of course, not everyone will be able to definitely confirm this but just get a rough estimate of how many people might attend. This is important as the number of attendees will determine the size of the party venue you need to scout for. The rough estimate should be at the most eighty percent of the people you plan to invite since the twenty percent usually cancels out at the last minute.

Decide on a theme as this will also be a defining factor in the type of venue you should be getting. For instance when planning a childrens party, the birthday party venue should be able to accommodate all your activities such as a country club if one of the highlights is to be a relay swimming race or if it is a celebration for your Mum who lives in the Staffordshire area, look into venues that have offered the best mothers day meals Staffordshire restaurants have to offer and look into packages they have for an exclusive party. Of course the theme should be appropriate to the majority of the age group attending.

Next, plan your event activities such as pin the donkeys tail for a children’s party or production numbers from co-workers at an office party. This is so you know if you need particular requirements from a venue like a stage or a platform. Keep your activities to ones that are realistic and not over the top that have a higher probability of not materialising.

Now, defining the budget can come before or after scouting for a venue. Primarily because you can work within the budget or look at packages first to see if you find them reasonable enough. Working within the budget of course is a lot more practical so you do not get tempted into something way more extravagant than you can afford just because you find it unique or fabulous. Make sure to itemise the budget list so you know how much goes into this and that. This helps in comparing your own budget for catering to packages that come with the venue. Do not forget to canvass materials you need for decorations and activities.

Search for your venue online or through the recommendations of friends. Unless you do not have a budget, only look at venues within your budget. When looking at the websites of venues make sure to also read the terms and conditions of the venue where they enumerate what you can and cannot do aside from just reading the rates. Also look into packages they might already have that can work out cheaper than your forecast. Make your calls once you have decided on a list of venues and make sure to visit them. Pictures are pictures, the real thing is different. Do not forget to ask questions because if they cannot allow or give you what you require then visiting them on foot is a waste of time. Do not be shy in asking a lot of questions, apart from this being their job, it is also best to be thorough than sorry.

Now, before going to your appointment and visiting the site. Print your budget, checklist and another list of questions you might have forgotten to ask while speaking on the phone. While on the site, also explain to the coordinator about the activities you plan to do and ask if they have services in house that can do the decorations or the necessary requirements for the activities. Try maximising your budget by asking if this and that can be included in the package. Do not worry, they are used to this.

Lastly, do not decide on the spot but coordinate first with whoever is on the party committee. They might have some insights that can help decide which party venue to finally choose. You can now call the event venue coordinator to finalize the booking.

Whether you are only planning a small family affair for the best mothers day meals Staffordshire venues boast or a lavish birthday party that needs to be done within a huge birthday party venue, one thing surely matters. The venue needs to be perfect because how you pull off a theme is what people will most recall and possibly replicate with parties of their own so more than anything else, think about this really deeply.